Payroll services in Miami.
Your team paid on schedule, with the quarterly and year-end payroll tax filings that go with it. In English or Spanish.
Payroll that runs in the background, the way it should.
You focus on your team and your customers. We keep payroll on schedule and the filings that go with it in order.
- Regular payroll runs
- On the schedule you choose: weekly, every two weeks, twice a month or monthly.
- Quarterly filings
- Form 941, the employer’s quarterly federal tax return.
- Year-end filings
- W-2s for your employees, Form W-3 and Form 940 for federal unemployment tax.
- Connected to your books
- Payroll lines up with your bookkeeping and your business tax return, because one team handles all three.
When are payroll taxes deposited?
Employers deposit the taxes they withhold on a monthly or semiweekly schedule. Choose yours, then tap a payday to see when the deposit is due.
Paid on Friday. Deposit due the following Wednesday.
Paid Wednesday, Thursday or Friday: deposit by the following Wednesday.
Paid in one month, deposited by the 15th of the next.
Taxes on every payday in a month are due together by the 15th day of the following month.
Which schedule applies depends on the employment taxes you reported in a lookback period. Deposit dates move when a banking holiday gets in the way, and larger amounts can trigger next-day deposits. We confirm your schedule when we set up payroll. Source: IRS, Employment tax due dates.
The employer’s year at a glance
- Jan 31W-2s to employees and the SSA, with Form W-3Jan 31Form 940 and Form 941 for Q4Jan 311099-NEC, if you paid contractors
- Apr 30Form 941 for Q1
- Jul 31Form 941 for Q2
- Oct 31Form 941 for Q3
Federal due dates. When a date falls on a weekend or legal holiday, it moves to the next business day. If all deposits were made on time, Forms 941 and 940 get 10 more days.
Payroll in Florida
- No state income tax
- Florida has no state personal income tax, so there is no state income tax to withhold from paychecks.
- Reemployment tax
- Florida employers pay reemployment tax and report wages each calendar quarter. Only the first $7,000 of each employee’s wages in a year is taxable.
Source: Florida Department of Revenue.
Four steps, start to finish.
No guesswork. Here’s what happens, in order.
- Step 1
Tell us about your team
How many people you pay, how often and when payroll should start.
- Step 2
Set up payroll
We gather your company and employee details and confirm your deposit schedule.
- Step 3
We run payroll on schedule
So your team is paid correctly and on time.
- Step 4
Quarterly and year-end filings
Form 941 each quarter, then W-2s, W-3 and Form 940 after year end.
What to bring to set up payroll
Bring what you have. We’ll let you know if anything else is needed.
- Your EIN, from the IRS letter that assigned it.
- Your Florida reemployment tax account number, if you have one.
- A list of employees with pay rates and pay schedule.
- A completed Form W-4 for each employee.
- Payroll reports for this year, if you’re switching from another provider.
- Last year’s Forms 941, 940 and W-3, if you had employees.
Bring documents to your appointment, or use the client portal if you already have an invitation. Please don’t send tax documents, Social Security numbers or bank details by email or through the general website contact form.
Payroll handled by a practice that knows the IRS side, too.
Founder Yulie Nibot is an Enrolled Agent, licensed by the IRS. If a payroll tax notice ever arrives, an Enrolled Agent can represent you before the IRS with your authorization.
We explain your payroll and your filings in English or Spanish.
- Federally licensed
- Enrolled Agents are licensed by the IRS.
- Payroll, books and taxes
- One team, so the numbers line up.
- With your authorization
- Representation before the IRS if a notice arrives.
Source: IRS, Understanding tax return preparer credentials and qualifications.
Good questions. Clear answers.
Tap a question to see the answer. Short, plain and in your language.
7 questions
Which payroll filings are there?
Most employers file Form 941 every quarter, Form 940 once a year for federal unemployment tax, and W-2s for their employees with Form W-3 each January.
When are W-2s due?
January 31, both to employees and to the Social Security Administration. When that date falls on a weekend or legal holiday, it moves to the next business day.
Am I a monthly or semiweekly depositor?
It depends on the employment taxes you reported during a lookback period. Monthly depositors deposit by the 15th of the next month. Semiweekly depositors deposit within days of each payday. We confirm your schedule when we set up payroll.
Does Florida have state income tax withholding?
No. Florida has no state personal income tax. Florida employers do pay reemployment tax and report wages each quarter.
Employee or independent contractor?
It depends on the working relationship, including how much control you have over the work. Employees are paid through payroll and get a W-2; contractors may get a 1099-NEC. Bring your questions to your appointment.
Do you run payroll on a set schedule?
Yes. Regular payroll runs are part of the service, on the pay schedule you choose.
How do I send my documents?
Bring them to your appointment, or use Intuit Link if you already have a portal invitation. If you’re new to Avivas, call us for the next steps. Please don’t send tax documents or employee information by email.
General information, not tax advice for your situation. IRS, Employment tax due dates.
Let’s set up your payroll.
Call to book your appointment, in English or Spanish.